Every celebrationdeserves theright details.
Buying guides for balloon arches, backdrops, linens, lighting, photo booths, sound and tents, with the sizes, quantities and setup times you need to plan for, whether you host one party or run events every weekend.
Plan by part of the event
Decor, tables, light and sound, and the outdoor setup. Each guide lists sizes and quantities so nothing comes up short.
Decor & backdrops
Balloon arches, backdrops and centerpieces
Tables & linens
Linens, tableware and furniture
Light, sound & photo
Lighting, PA speakers and photo booths
Outdoor events
Tents, canopies, heaters and fans
Celebrations
Birthdays, showers, graduations and holidays
Pro & DIY supplies
Inflators, tools, storage and bulk
Plan it properly
Plan a balloon arch or garland: balloon sizes, how many per foot, kits vs bulk, frames, inflators, air vs helium, outdoor life and balloon release rules.
What size party tent you need: square feet per guest for cocktail, banquet and round-table seating, dance floors and buffets, plus weights, fire ratings and permits.
Choose a portable PA speaker for toasts, ceremonies and parties: guest count, speaker size, battery vs mains power, wireless mics, inputs and legal mic frequencies.
Event Supplies questions, answered
How many balloons do I need for a balloon arch?
About 10 to 15 per foot for a full organic garland. A 12-foot arch takes roughly 120 to 180 balloons.
Read: Balloon Arch and Garland Kits →What size tent do I need for 100 guests?
About 1,200 to 1,500 sq ft for seated round tables, such as a 30 × 40 or 30 × 50 tent, before adding a dance floor.
Read: Party Tent Size Guide →How big a speaker do I need for 100 guests?
One quality 10 or 12-inch powered PA speaker handles speeches and background music. Use two plus a subwoofer for dancing.
Read: Portable PA Speakers for Weddings and Parties →How many feet of string lights do I need?
Measure each run and add about 50 percent for swag and zigzag layouts. A 20 × 40 ft area crisscrossed four times needs roughly 150 to 200 ft.
Read: String Lights for Outdoor Events →What size tablecloth fits a 6 foot table to the floor?
A 90 × 132 inch rectangular tablecloth reaches the floor on a standard 30 × 72 inch, 30-inch-high table.
Read: Tablecloth Size Chart for Banquet, Round and Cocktail Tables →What size backdrop stand do I need?
For a sweetheart table or photo wall, about 8 ft tall and 10 ft wide. For a head table or stage, 10 to 20 ft wide.
Read: Wedding Backdrop Stands →Practical help for hosts and planners
Every guide works from guest numbers and room size to the quantities and dimensions you need.
Each guide says who the supply suits, who should look elsewhere, and what to check before you buy.
Brands cannot buy a review or a spot on a list. Partner codes save you money; they never decide what we recommend.
Prices are dated, codes are updated across the site at once, and pages are revised when a product, standard or rule changes.
The event supplies index
- 01Decor & backdropsBalloon arches and garlands, backdrop stands, wedding decor, banners and centerpieces.2 pages
- 02Tables & linensTablecloths, runners, chair covers, chargers, serveware and folding event furniture.1 page
- 03Light, sound & photoString lights, uplighting, LED candles, portable PA speakers, microphones and photo booth setups.2 pages
- 04Outdoor eventsParty tents, pop-up canopies, weights, patio heaters, fans and weather gear.1 page
- 05CelebrationsSupplies and ideas for birthdays, baby and bridal showers, graduations and holiday parties.0 pages
- 06Pro & DIY suppliesBalloon inflators, cutters, installation kits, storage, transport and bulk supplies for decorators and planners.0 pages